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Timezone Meeting Planner

Find a meeting time that works for everyone across timezones. Add each participant's city or timezone, step through the hours of the day and see everyone's local time side by side with working hours highlighted, then copy a summary of the chosen slot.

Everything runs locally in your browser. Your data never leaves your device.

Participants

Everyone the meeting has to work for. Names are editable, and each row can switch to another city.

Pick a slot

Click an hour on the timeline. Every row shows that participant's local clock for the chosen date.

Chosen slot

Working hours

The window highlighted on the timeline and used to judge the slot, applied to every participant's local clock.

An end before the start makes an overnight window, for night shifts. The same start and end means available around the clock.

Next steps

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About the Timezone Meeting Planner Tool

This tool finds a meeting time that works across timezones. Add each participant by city, pick a date, and click through the hours of the day. Every row shows that person's local clock with working hours highlighted, so the overlap is visible instead of counted on fingers.

Offsets are computed for the chosen date from the real timezone rules, so daylight saving switches, day shifts and odd offsets like Kathmandu's UTC+05:45 come out right. Once you settle on a slot, copy a summary that lists everyone's local time and date.

What you can do

  • Find the best meeting time across time zones for a distributed team.
  • See everyone's local time side by side with working hours highlighted.
  • Spot the hours where every participant is inside working hours.
  • Plan around daylight saving time with offsets computed for the meeting date, not today's.
  • Catch day shifts, like a European afternoon that lands on the next morning in Auckland.
  • Copy a summary of the chosen slot with each participant's local time and date.
  • Plan handoffs with night-shift teams using an overnight working-hours window.

How to use the Timezone Meeting Planner

  1. 1Add your own timezone, then each participant's city. Names are editable, so label rows by person or office.
  2. 2Pick the date, the meeting length and the timezone the timeline should be drawn in.
  3. 3Click an hour on the timeline. Green columns work for everyone, amber columns only for some.
  4. 4Fine-tune the start minute, then check each person's local time and date in the chosen slot summary.
  5. 5Copy the summary and paste it into the invite or chat.

Working hours and overlap

The working-hours window, 9:00 to 17:00 by default, is applied to each participant's own local clock. A participant counts as available only when the whole meeting fits inside their window, so a one hour meeting starting at 16:30 local is already marked as outside. The column tint on the timeline shows how many people each hour works for.

The window is flexible. Set the end earlier than the start to get an overnight window for night shifts, or set start and end to the same time to treat someone as available around the clock.

Daylight saving and day shifts

Timezone offsets are not fixed. The planner resolves every time through the timezone rules for the chosen date, so a meeting planned across a daylight saving switch uses the offsets of that day. Zones with fractional offsets, like India's UTC+05:30 or Nepal's UTC+05:45, show their real quarter-hour and half-hour clocks on the grid.

Because the participants' days do not line up, a slot can fall on a different calendar date for someone. The grid, the summary and the copied text all mark times that land on the next or the previous day. To convert a single timestamp between zones instead, use the Unix Timestamp Converter.

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